We offer a complete range of Document Management solutions for scan, OCR, audit control, scan to Sharepoint and much more.
Standard Scanning Options
All our print and copy devices come ready for scanning and this facility does not cost you extra on our copiers. We can assist you in setting up scan to email or scan to folder. You can have multiple email destinations and folders all easily accessed from the copier user screen.
Print Control/Job Accounting
Are you finding it difficult to control your print volumes? No control over who prints colour or how much they use? Most of our copier/printers come with embedded software at no extra cost that can offer a host of restrictions on users starting with pin number control over who accesses copy, print or scan all the way to audit information on who is using what. We can help you set this up. Reduce volumes, save money. Save time.
Follow Me Print
So you sent the job to the printer or copier to print and when you go to collect it someone is printing a big job. Or is loading paper but in any event you have to either wait or go back to your office and reprint to another location. Well with Follow me print the documents get sent to the hard drive on a designated copier or MFP and using your pin code you release it to print at whatever printer you choose on the network.
Data Security Kit
IT security is indispensable for secure business operations and uninterrupted processes. Whether it is because of the increasing threat of cyber attacks, the growing number of applications and sensitive data, or new regulatory requirements, security in office communication represents a challenge for every company, and should therefore be at the very top of your agenda.
The Data Security Kit ensures the protection of your confidential information, right at the system level: it overwrites and encrypts copying, scanning and printing data, even before they are saved to the hard drive. In addition, the memory area for the output data is automatically deleted so that the data cannot be restored.
With our Utax and Kyocera devices which are HiPAS enabled we can help you to scan all your documents to your Sharepoint folders. You can view and scroll the folders on the copier/MFP screen, choose the location and scan directly into it. Likewise you can print any document from the Sharepoint folders on the same device.
Scan Extension Kit
You need to scan, edit and save contracts or invoices and want to locate the files instantly when you need them again? You want it to be an easy process that does not interfere with your IT landscape? The Scan Extension Kit: Your perfect scan application.
In many offices, the scanning and editing of important documents is still a manual process that consumes a lot of time and is prone to errors. The Scan Extension Kit makes this process much more efficient, especially for small and medium-sized companies. It turns document scans into editable and searchable files and then saves them in a pre-set folder. You can also send your scans as e-mail attachments. What’s best: It can all be done with a simple touch of a button on the control panel of your MFP!
Utax/Kyocera mobile app
Do you or your staff have need to use their smart phones or tablets around the office. Download the free Utax or Kyocera app from the Appstore or google onto your device and once you are on the relevant network wifi you can print and scan away. (may require network permissions)
We can assist you in setting up secure/locked print on your Utax or Kyocera devices so that when you send a job to print it will stay secure in the job box until you release it with your pin code. And with GDPR a very topical subject around the office this little exercise is totally compliant.